AOAC INTERNATIONAL Meeting | 2011 Annual Meeting

September 18 - 21, 2011
POSTER PRESENTATION INFORMATION

FINAL PROGRAM
The Final Program will be distributed to all Meeting registrants upon check-in at AOAC Registration booth at the Sheraton New Orleans Hotel. It will include a full abstract listing and author index for all Poster Presentations at the Annual Meeting. The final deadline to submit a poster abstract for inclusion in the Poster Presentation section of the Final Program was June 30, 2011.

NOTICE OF FINAL ACCEPTANCE
A final poster listing, including assigned poster numbers and detailed presentation information, will be released by August 11, 2011. All Poster abstracts will be notified of their acceptance for presentation at the Annual Meeting and inclusion in the Final Program no later than July 28, 2011.

POSTER PREPARATION AND PRESENTATION GUIDELINES

DISPLAY BOARD SIZE
Display boards are 4 feet (1.2 meters) vertically by 8 feet (2.4 meters) horizontally and are supported by legs extending to the floor. Display materials may be affixed to the boards with push pins (provided on-site at the meeting.)

FORMAT

Posters should stimulate discussion, not give a long presentation. Therefore, keep text to a minimum, emphasize graphics and make sure every item is necessary.
Include the title of your presentation. AOAC INTERNATIONAL will not post the abstract titles on display board
Prepare as many individual poster display pieces as required (four to eight is standard) to outline your work clearly and concisely. For collaborative studies, you may choose to include the purpose of the study, the experimental design, results, conclusions and recommendations. Space your information proportionally.
Use large and legible lettering that is easily readable from a distance of 3 feet or more. Text material should be printed from a laser printer with a font size large enough to read from a distance. Simple use of color can be used to add emphasis if needed.
Photographs, illustrations and graphics are encouraged, and should be at least 9”x12” to ensure visibility.
Optional Materials: If you wish, you may prepare handouts for distribution to interested scientists. Some authors may also wish to provide business cards/contact information for the daylong display times.
For additional assistance in preparing your poster, there are a number of excellent resources available online. Online printing options are also available if needed. For more information, type “poster preparation guidelines” into Google.

POSTER NUMBERS
Each poster will be assigned a NUMBERED display board. Poster numbers for submitted abstracts will be assigned no later than July 28.

TRANSPORTING POSTER MATERIALS
Please hand-carry your poster materials to the meeting. Do not mail your poster to the meeting site or to AOAC INTERNATIONAL. The author is responsible for all poster materials.

DISPLAY HOURS AND EXPECTATIONS
Poster authors may set up their displays between 7:30 AM – 9:45 AM on the day on which the poster is scheduled. Please remove your display promptly at the conclusion of the poster session and return push pins and other materials to their original locations. Tear down must be completed by 6:00 PM. Posters left up after the tear-down period will be removed by AOAC staff. AOAC is not responsible for lost or damaged posters.

AOAC staff members will be available during the setup period to provide authors with the materials needed to mount posters and materials. Poster supplies, including pushpins and envelopes for handouts and business cards will be provided.

The presenting poster author, or a designated representative approved of in advance by the AOAC Meetings department, is expected to be present during the time designated for Author Presentations on the day(s) of their poster session(s). See the Poster Presentation Schedule for specific times. Failure to be present during the Author Presentation time period will be regarded as not showing up for the meeting and will jeopardize future acceptance of abstracts submitted to AOAC.

THE MEETING
For more information on the Annual Meeting, hotel rates and general travel information for New Orleans, please visit the 2011 Annual Meeting website.

The official language at the AOAC Annual Meeting is English.

FOR MORE INFORMATION
If you have additional questions or concerns, please contact the AOAC Meetings Department at +1-301-924-7077 x151, or via e-mail at meetings@aoac.org.

We thank you for your participation in the 2011 AOAC INTERNATIONAL Annual Meeting and we look forward to seeing you in New Orleans!