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OMA PROGRAM MANUAL

AOAC®OFFICIAL METHODSSM PROGRAM MANUAL
(OMA Program Manual)

A Policies and Procedures Guide for the Official Methods Program (OMA)

TABLE OF CONTENTS

Recent Official MethodsSM Policy Changes
PART 1: INTRODUCTION TO THE OFFICIAL METHODSSM PROGRAM (OMA)
Quick & Easy!
Introduction
   
PART 2: OFFICIAL METHODSSM PROGRAM STRUCTURE
Quick & Easy!
  Quick & Easy! Flow Chart  
Official Methods Board
Methods Committees
Methods Committee Member
Methods Committee Chair
Methods Committee Secretary
Committee on Statistics
Committee on Safety
General Referees
Study Directors
Topic Advisors
Method Advisors
Collaborators
   
PART 3: OFFICIAL METHODSSM PROGRAM AWARDS
General Referee of the Year
Study Director of the Year
Committee Advisor of the Year
Collaborative Study of the Year
Collaborator Letters of Appreciation
Summary of Past Award Winners
     
PART 4: ANNUAL REPORTS
Introduction
Study Director Status Report Format
General Referee Status Report Format for Non-Publication
  General Referee Status Report Format for Publication
  General Referee Status Report Peer Review Process Guidelines for Committee Secretaries
Methods Committee Report Format
 
PART 5: OFFICIAL METHODSSM REVIEW AND APPROVAL PROCESS
Quick & Easy! Outline of the Methods Approval Process
Quick & Easy! Status of AOAC® Official MethodsSM
Official Methods Review Process (Proprietary and Non-Proprietary)
Adopting Methods as First Action
Openness of Process and Appeals
Adoption of Methods as Final Action
Assigning Surplus Status
Repealing AOAC® Official MethodsSM  
Modifications to AOAC® Official MethodsSM
   
PART 6: GUIDELINES FOR COLLABORATIVE STUDY
Appendix D of OMA: Guidelines for Collaborative Study Procedures To Validate Characteristics of a Method of Analysis
 
PART 7: HOW TO CONDUCT A SUCCESSFUL COLLABORATIVE STUDY
Saving Time
Finding Collaborators
Obtaining and Preparing Test Samples
Providing Paperwork
Data Reporting Forms
Follow-Up Letter
Example of Invitation Letter
Example of Invitation Postcard for a Collaborative Study
Example of Letter Notifying Shipment of Materials
Example of Postcard Confirming Receipt of Laboratory Samples
Example of Data Reporting Form
 
PART 8: HOW TO WRITE DOCUMENTS IN AOAC STYLE
Quick & Easy!
Format of Collaborative Study Protocol
Quick & Easy!
Format of a Collaborative Study Manuscript
Quick & Easy!
Format of an AOAC® Official MethodSM
Editing Method in AOAC Style
General Style Guide
   
PART 9: EXAMPLES OF STATISTICAL ANALYSES
Collaborative Study Expectations Outlined by the Official Methods Board
Blind Duplicates Design
Mixed Design (Blind Duplicates and Youden/Matched Pairs)
Youden Pair Design
   
PART 10: APPENDICES
Appendix A Policy for Determination of Equivalency of Products Used in Official Methods
Appendix B Guidelines for Development of Protocols for Interlaboratory Collaborative Study of Methods Containing Proprietary Technology or Sole-Source Products
Appendix C Laboratory Safety (Appendix B of OMA)
Appendix D Definition of Terms and Explanatory Notes (Volume I, xvi of OMA)
Appendix E A Statistical Model to Evaluate Analyte Homogeneity for a Material
Appendix F Study Director Appointment Form
Appendix G Volunteer Acceptance Form (VAF)
Appendix H Safety Checklist Form
Appendix I Safety Review Form
Appendix J Statistics Pre-Collaborative/ Collaborative Study Protocol Review Form
Appendix K Statistics Pre-Collaborative/ Collaborative Study Manuscript Review Form
Appendix L Pre-Collaborative Study Protocol Review Form
Appendix M Pre-Collaborative Study Manuscript Review Form
Appendix N Collaborative Study Protocol Review Form
Appendix O Collaborative Study Manuscript Review Form
Appendix P Method Modification Review Form
Appendix Q Checklist for Protocol Design of Collaborative Studies (Quantitative)
Appendix R Checklist for Protocol Design of Collaborative Studies (Qualitative)
Appendix S General Proxy Form
Appendix T Methods Committee First Action Approval Form
Appendix U Antitrust Policy Statement and Guidelines  
Appendix V Policy on the Use of the Association Name, Initials, Identifying Insignia, Letterhead, and Business Cards  
Appendix W Policy and Procedures on Volunteer Conflict of Interest  
Appendix X Methods Committee Guidelines for Validation of Qualitative and Quantitative Food Microbiological Official Methods of Analysis  
Appendix Y Policy on Characterization of Antibodies Used in Immunochemical Methods of Analysis for Mycotoxins and Phycotoxins  
Appendix Z Non-Traditional Method Validation  

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