Dates to remember:

  • Week of June 17, 2024 – Poster authors will be notified if the poster has been accepted.
  • Friday, June 21, 2024 – Poster PDF upload opens for accepted posters.
  • Friday, August 2, 2024 – Poster PDF upload closes at 2:00 PM ET.
  • Registration: Poster authors will need to register for the meeting. The early bird deadline is June 28, 2024.

Posterboard Numbers: The submitting author will receive an email with the posterboard number and the date the poster will be posted. Poster numbers will also be available on the AOAC Annual Meeting mobile app. 

First-Time AOAC Poster Presenters

This contest encourages active participation from first-time AOAC Poster Presenters to showcase their analytical work in the relevant areas of fields of research that fit the scope of AOAC.

AOAC will appoint a panel of judges representing expertise from diverse areas of analytical communities of AOAC.

The posters will be evaluated based on content, oral delivery, discussion with presenters (Q&A), and overall formatting during the author’s presentation. Poster authors need to be available during the author presentation.

The top five posters will be awarded certificates. The names of the winning poster authors will be announced during the Annual Meeting at the AOAC Business Meeting on Wednesday, August 28, 2024.

Winners will be published in the 2024 November/December issue of Inside Laboratory Management (ILM).

Additional Information for Poster Presenters

Author Presentations.—The Author Presentations allow attendees to meet and interact with the poster presenters. Author presentations will be between Noon and 1:00 PM on the day their poster is scheduled.

Poster Set-Up and Tear Down Instructions.—Poster authors may set up their poster between 7:30 AM – 9:45 AM on the day their poster is scheduled. Posters must be taken off the board by 6:00 PM on the day their poster is scheduled. Posters left up after the tear-down period will be removed by AOAC staff. AOAC is not responsible for lost or damaged posters.

Display Board Size.—Poster boards are 4 feet (1.2 meters) vertically by 8 feet (2.4 meters) horizontally (take off approximately 1.5″ each way to account for border) and are supported by legs extending to the floor. Display materials may be affixed to the boards with push pins (provided on-site at the meeting.)

Poster Guidelines.—Posters should stimulate discussion, not give a long presentation. Therefore, keep text to a minimum, emphasize graphics, and ensure every item is necessary.

Include the title of your presentation. AOAC INTERNATIONAL will not post the title on display boards.

Prepare as many individual poster display pieces as required (four to eight is standard) to outline your work clearly and concisely. For collaborative studies, you may include the study’s purpose, the experimental design, results, conclusions, and recommendations. Space your information proportionally.

Use large, legible lettering that is easily readable from a distance of 3 feet or more. Text material should be printed from a laser printer with a font size large enough to read from a distance. A simple use of color can be used to add emphasis if needed.

Photographs, illustrations, and graphics are encouraged and should be at least 9”x12” to ensure visibility.

Optional Materials.—If you wish, you may prepare handouts for distribution to interested scientists. Some authors may also wish to provide business cards/contact information for the daylong display times.

Transporting Poster Materials.—Hand-carry your poster materials to the Annual Meeting. Do not mail your poster to the meeting site or AOAC INTERNATIONAL. The presenter is responsible for all poster materials.

JAOAC Publication.—Poster presenters are encouraged to submit full Journal papers of their posters, for consideration for publication in the Journal of AOAC INTERNATIONAL. These submissions will undergo Journal peer review, and if accepted, the paper will be published in the online Journal and print. For more information, contact Jennifer Diatz, Director of Publications, [email protected].